Class Schedule Resources

This website provides class schedule resources for academic department coordinators.

Class Schedule Production Timeline

(This timeline refers to the semester preceding the semester being scheduled)

Weeks 1-4

Departments plan and enter the class schedule into the Schedule Planning & Analysis database (SPA).

Week 3

Departments submit new or renewal Classroom Pre-scheduling Requests (based on room features, the effect on neighboring classes, or faculty accommodations) to the academic scheduler.

Week 4

The Office of the Registrar prepares the new semester for data entry in PeopleSoft.

Departments begin entering class schedule data into PeopleSoft. In the future, this step will be replaced by a data import from SPA.

Departments submit Computer Lab Request / Large Lecture Room Request / Disabled Faculty Room Request to the academic scheduler. Large lectures are "submitted" directly via PeopleSoft class schedule by setting the Requested Room Capacity to 72 or more.

Weeks 5-7

Departments enter the class schedule into PeopleSoft, review audits and fix errors. For audits go to Institutional Effectiveness, Class Schedule Audit Reports.

Week 5

Deans review proposed class schedules in SPA, verify that the schedules have been prepared following Course Scheduling Rules and that the departments comply with the required class distribution percentages.

The academic scheduler assigns classrooms to large lectures, classes requiring computer labs, and approved disabled faculty requests.

Week 7

Departments finalize class schedule entry in PeopleSoft in preparation for classroom assignments.

Week 8-9

Schedule25® process places lectures and seminars in unrestricted smart classrooms. Only lecture and seminar-type classes scheduled according to the Course Scheduling Rules are placed in rooms by Schedule25®. Schedule25® places classes based on:

  • requested room size
  • requested room features
  • department’s building preferences

Factors not considered by Schedule25® include but are not limited to the class instructor, instructor's office location, instructor’s room preferences, instructor’s status or schedule, historical class times and placements, placements of other classes within and outside of the department.

Next, all remaining lectures and seminars not scheduled according to the rules, and other classes such as Activities, Labs, Tutorials, etc. are placed in the remaining available classrooms.

Departments and academic scheduler finalize the class schedule in preparation for advising.

Weeks 10-11

Mandatory Academic Advising.

Week 12-13

Early registration for continuing students.