How to generate "waitlist" permission numbers?

Waitlist Permission Numbers allow the students to get on to the waitlist for classes for which they do not meet all of the enrollment conditions.

Waitlist Permission Numbers override the following:

  • class requisites,
  • Instructor Approval (aka Instructor Consent Required),
  • reserve capacity (seats reserved for first-time students),
  • waitlist position.

Waitlist Permission Numbers do NOT override the following:

  • class enrollment capacity,
  • time conflicts,
  • student’s enrollment unit cap,
  • holds preventing registration.

The first 20 "regular" Permission Numbers are generated in bulk by the Office of the Registrar before the class schedule is posted online. After that process, additional "regular" and "waitlist" Permission Numbers can be generated manually by following the steps below.

NAVIGATION:  Main Menu > Records and Enrollment > Term Processing > Class Permissions > Class Permissions

NOTE: Only classes with Class Type of "Enrollment Section" should have permission numbers generated. Permission numbers generated for "Non-Enrollment Section" class type will not work when used by students.

The Expiration Date field value will default to the term's add/drop date - do not change this.

In the Defaults section, uncheck the Closed Class checkbox. Leave the other checkboxes checked. 

In the Assign More Permissions field, enter the amount of permission numbers you would like to generate. The standard is 20, but you may enter any amount you need. Next, select the Generate button.

Waitlist Permission Number

You will notice that the newly generated permission numbers will be added at the bottom of the table below.

Be sure to Save the page using the button at the bottom of the page.

How to tell if a permission number will over enroll a class?

Click on the Permission tab, review which permission numbers have checkboxes in the Closed Class checked.

  • A checked box means that the permission will allow the student to register for the class even if the class is full.
  • An unchecked box means that the permission will only allow the student to get on the waitlist of a full class.

Permissions - top of the table


Permissions - bottom of the table

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